Stop Re-Keying Customer Orders: Meet the PriceIt AI Order Importer
A customer sends you a purchase order.
Another emails a PDF.
The next sends a spreadsheet.
And another customer simply types the entire order into the body of an email.
Different customers. Different formats. Same problem:
Someone at your shop has to enter all of that information again.
For years, manual order entry has simply been part of running a screen printing, embroidery, DTG, DTF, or promotional products business. Even when a customer has already provided everything you need, someone still has to turn that information into an order inside your shop management software.
That means reading the customer's order, creating the job, entering customer information, entering shipping information, adding line items, quantities, sizes, pricing, and other details — all while trying not to miss something along the way.
We thought there should be a better way.
So we built one.
Introducing the PriceIt AI Order Importer
The PriceIt AI Order Importer is a new premium feature designed to turn the order information your customers already send you into a PriceIt order — without making your staff manually re-key everything.
Instead of changing the way your customers place orders, the AI Order Importer works with the information they're already giving you.
Customers can send orders as purchase orders, PDFs, spreadsheets, documents, images, or even information written directly in an email.
You give that information to the AI Order Importer, and PriceIt uses AI to identify and organize the important order details.
Drop in the customer's order. Let PriceIt AI take it from there.
Your Customers Don't Have to Change How They Order
One of the biggest challenges with automating order entry is that customers don't all work the same way.
Some larger customers may have formal purchasing systems that generate detailed purchase orders.
Another customer might send you an Excel spreadsheet.
A repeat customer may simply email:
"We need another 72 navy shirts like the last order. 12 small, 18 medium, 24 large and 18 XL. Ship them to our Manchester location."
For your customer, that's easy.
For your staff, it still means turning that message into an actual production order.
The PriceIt AI Order Importer is designed around that reality.
We're not asking your customers to learn a new system. We're helping PriceIt understand theirs.
That means your shop can continue accepting orders the way your customers prefer to send them while reducing the amount of repetitive work required to get those orders into your system.
From Customer Order to PriceIt Order in Seconds
The process is intentionally simple.
Take the order information your customer provided and give it to the AI Order Importer.
PriceIt AI analyzes the information and identifies details such as:
Customer information
Order information
Shipping information
Line items
Product descriptions
Quantities
Sizes and other item details
PriceIt then uses that information to build the order.
What might normally require someone to read through a document and manually enter information field by field can now happen in seconds.
You review the imported information, make any necessary adjustments, and continue with the order.
That's it.
AI Should Eliminate Work — Not Create More of It
There's no shortage of software companies adding "AI" to their products.
But we've always believed technology should solve an actual problem.
For print shops, manual order entry is an actual problem.
It's repetitive.
It takes time.
It creates opportunities for mistakes.
And most importantly, it's often completely unnecessary.
If your customer already typed the shipping address into a purchase order, why should your employee have to type it again?
If the customer already provided the quantities and sizes in a spreadsheet, why should someone have to copy those numbers into another system?
If the information already exists, your software should be able to help you use it.
That's the idea behind the PriceIt AI Order Importer.
Less Data Entry Means More Time for Everything Else
Entering one order manually may only take a few minutes.
But those minutes add up.
A busy shop may process dozens of new orders every day. During peak season, employees can spend a significant amount of time simply transferring information from customer documents and emails into their shop management system.
That's time that could be spent reviewing artwork, communicating with customers, purchasing garments, scheduling production, managing jobs, or solving the hundreds of other things that happen inside a busy print shop.
We've talked extensively about how better organization can help [reduce bottlenecks in a print shop | /blog/screen-printing-production-bottlenecks] and how having the right systems becomes increasingly important as a shop grows.
The AI Order Importer takes that idea one step further.
Instead of simply organizing information after someone enters it, we're using AI to help eliminate part of the data-entry process altogether.
Fewer Opportunities for Data-Entry Mistakes
Speed isn't the only advantage.
Every time information is manually transferred from one place to another, there's an opportunity for human error.
72 shirts can accidentally become 27.
An XL quantity can end up in the L field.
A shipping address can be mistyped.
A line item can be overlooked.
Nobody intentionally makes these mistakes. They're simply a natural risk of repetitive manual data entry.
The PriceIt AI Order Importer helps reduce the amount of information that has to be manually retyped.
But AI isn't infallible either.
Every AI-imported order should still be reviewed before it moves into production.
We've deliberately designed the workflow around that idea. AI does the heavy lifting, while your staff remains in control of the final order.
Think of it as an extremely fast assistant — not a replacement for good order review procedures.
One More Step Toward a More Efficient Print Shop
The AI Order Importer isn't an isolated feature.
It's part of a much larger goal we've had at PriceIt for more than 25 years: helping decorated apparel businesses spend less time managing information and more time running their businesses.
A customer order doesn't exist in isolation.
Once an order enters your shop, it affects artwork, purchasing, scheduling, production, shipping, invoicing, and customer communication.
That's why having everything organized within one system becomes so important.
We've seen what happens when shops lose track of artwork, struggle with customer communication, or don't have a clear way to track order status.
Better information at the beginning of the process makes everything downstream easier.
The AI Order Importer helps make that first step faster.
Built for Screen Printing, Embroidery, DTG, DTF and Promotional Products Businesses
PriceIt isn't a generic AI tool that we're trying to adapt to the decorated apparel industry.
PriceIt has been built around this industry for decades.
We understand that an "order" in a print shop can mean multiple garments, sizes, colors, decoration methods, artwork requirements, shipping information, deadlines, and customer-specific instructions.
The AI Order Importer is another tool we're adding to help shops manage that complexity.
And because it lives inside PriceIt, imported orders can become part of the same workflow your team already uses for organizing and managing your print shop.
No separate AI platform.
No copying information from an AI chatbot into your management software.
The goal is simple:
Customer order → PriceIt order → get to work.
Available as a PriceIt Premium Feature
The PriceIt AI Order Importer is available as a premium feature for $25 per month.
We wanted to keep the cost low enough that even smaller shops could take advantage of it.
If the importer saves your staff even a small amount of order-entry time each month, the feature can quickly pay for itself.
For higher-volume shops processing large numbers of customer orders, the potential time savings can be considerably greater.
And this is just the beginning.
As AI technology continues to improve, we're going to keep looking for practical ways to use it inside PriceIt — not simply because AI is new, but because there are places where it can genuinely make running a print shop easier.
See the PriceIt AI Order Importer in Action
The easiest way to understand the AI Order Importer is to see what happens when you give it a real customer order.
Take the information your customer already sent you.
Drop it into PriceIt.
And watch it become an order in seconds.
See the PriceIt AI Order Importer
If you're already a PriceIt customer and would like to add the AI Order Importer to your system, contact us and we'll help you get started.
If you're considering PriceIt for your shop, [schedule a PriceIt demo | /demo] and we'll show you how PriceIt can help manage your workflow from the moment an order arrives through production, shipping, and completion.
About PriceIt Software
For more than 25 years, PriceIt Software has helped screen printing, embroidery, DTG, DTF, and promotional products businesses become more organized, efficient, and profitable. Backed by more than 35 years of hands-on experience in the decorated apparel industry, PriceIt combines real-world shop knowledge with powerful tools for estimating, order management, artwork, purchasing, scheduling, production, shipping, invoicing, customer communication, and more.
